Couples who book the full service wedding planning package are often busy professionals who just don’t have endless time to plan a wedding. They want a unique design and memorable guest experience without the stress that comes with planning a wedding on their own. Frequently couples are from out-of-state or new to town and seeking a professional planner to connect them with the best vendors that the city has to offer.
As a Nashville-based wedding planner, I specialize in Nashville destination weddings. Services are designed so that we can plan your dream wedding in Middle Tennessee even if you don’t live in town. I focus on ease of planning, a fabulous guest experience for the entire wedding weekend, and unique, colorful designs.
The package includes:
- UNLIMITED Client/Planner contact via phone and email
- Monthly meetings with planner either face-to-face or via video chat (approximately 10-12 depending on how far out you book)
- Budget construction, analysis, and management with payment tracking
- Full event design, theme, and concept development
- Venue research & assistance with booking, including site visits to venue
- Vendor research & assistance with booking (music/DJ, floral, officiant, caterer, live entertainment, lighting/draping, bakery, etc.)
- Rental order management
- Attendance at all vendor meetings – tastings, table mockup with rental team, venue site visits, final confirmation calls with DJ, photographer, etc.)
- Review of all vendor contracts with recommendations as needed
- Hotel blocks, transportation arrangements
- Wedding website development
- Portal for storage of wedding documents
- Access to planner’s recommended vendor list
- Folder of written instructional tools, tips, and advice for wedding planning
- Favor & welcome basket assembly (not including cost of supplies)
- Invitation assembly (not including postage), with RSVP tracking
- Creation of day-of timeline and layout
- VIP timeline for bridal party and family
- Construction of layout in coordination with venue and rental company
- Coordination of 1 hour rehearsal & rehearsal dinner
- Coordination of day of set-up, ceremony, reception, and tear-down, onsite approximately 10-12 hours
With the full-service planning package your planner is walking with you every step of the way. There is no detail overlooked. While I cannot complete every item for you, I have my hands on every step of the process so that you have guidance and expert advice. Often brides feel overwhelmed with choices, so I can handle much of the research and narrow down options for you so that you have 3-4 pre-vetted options instead of thousands. We will work together to create a cohesive event that will wow your guests.
You can also add:
- Rehearsal dinner planning
- Day-after brunch planning
- Guest activities for the wedding weekend (i.e., we can arrange some fun Nashville tourist things for your guests!)
With full-service wedding planning, some couples already have their venue booked, but most do not. It can be helpful to book your wedding planner prior to booking your venue, as your planner can help you determine whether a venue will be the best fit for your goals. If you don’t have a firm venue or date booked, that’s okay! Our wedding planning contract can reflect that with a flexible date clause.
For questions or to check if I’m available, please email kelsey@kelseygrayevents.com or contact Kelsey here.
“The best person for your event!! I have to tell you Kelsey is AMAZING! She took over from a not so fun experience with another planner and never missed a beat! She always responded promptly, gave us options and made me feel so understood and important. She really impressed me and my mom (which is hard to do) and on top of all that she’s a Florist too!! I cannot say enough good things about Kelsey!!” – Bride Ginny on Wedding Wire